TOTP simplified: Efficient 2FA implementation in companies

Security starts with strong passwords, but this is often not enough for companies. In recent years, numerous security incidents have shown that simple passwords or even password managers without additional protection mechanisms are not enough. This is why many rely on two-factor authentication (2FA) to provide additional security for their accounts. One of the most commonly used methods is Time-based One-Time Passwords (TOTP).

Major data leaks, in which millions of passwords have been compromised, have increased the need to create an additional layer of security. TOTP is a proven method as the generated code is time-limited and not static, which significantly reduces the risk of misuse through leaked credentials. In practice, however, TOTP creates challenges, especially when multiple team members need to access shared accounts.

How do TOTP codes work?

TOTP is based on a secret key that is stored in a separate authenticator app (e.g. Google Authenticator or Microsoft Authenticator). This app generates a new six-digit code every 30 seconds, which must be entered when logging in.While this system is secure, it can be cumbersome in business practice. Employees have to pick up their smartphone, open an authenticator app and manually enter the generated code into the login field. These steps take time and increase the susceptibility to errors, as codes are only valid for a short time. In addition, TOTP codes are usually tied to a single person, which makes it difficult to use shared accounts.

From manual input to automation

A fully integrated solution can eliminate these challenges. By integrating code entry directly into the login process, there is no need for a separate authenticator app. As soon as TOTP authentication is required, the code is automatically generated and inserted. This saves time, minimizes errors and makes it easier to use in teams, but is this process still true 2FA?

The second factor remains, as authentication is still carried out via a trusted device. Instead of transferring the code manually, the system takes care of this step automatically. The decisive factor is that access is only possible after active authorization via the user's smartphone. This means that the second factor is retained, but is seamlessly integrated into the process.

Advantages of an automated TOTP solution

• Reduced manual effort thanks to automatic code entry
• Increased efficiency in teams thanks to centralized administration
• Fewer sources of error due to the elimination of manual entry
• More security without additional complexity for users

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Optimization of 2FA usability

TOTP is a proven security procedure that is used in many companies. However, manual use often leads to avoidable additional work and sources of error. An automated solution can optimize the process, reduce the workload and increase security without restricting user-friendliness.

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